Lotus's: 1) Operations Support Manager (Mall) 2) Business Analyst – Online business 3) Leasing Assistant 4) Space Planning & Stock Allocation Manager 5) Content Person 6) Buying Executive-Lotuss Brand 7) Data Entry 8) Buying Executive- Fresh 9) IT System Support Analyst 10) IT Security Manager (Governance, Risk and Compliance) 11) Account Assistant-AR 12) Account Executive-AR

 

Hiring:

1) Operations Support Manager (Mall)

2) Business Analyst – Online business

3) Leasing Assistant

4) Space Planning & Stock Allocation Manager

5) Content Person

6) Buying Executive -Lotuss Brand 

7) Data Entry

8) Buying Executive - Fresh

9) IT System Support Analyst

10) IT Security Manager (Governance, Risk and Compliance)

11) Account Assistant-  AR

12) Account Executive - AR

Email to:

muhammadhasiefnaqiuddeen.Aznil@lotuss.com

(Source: Muhammad Hasief Naqiuddeen, 2023)

More Details below:

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VACANCY: Operations Support Manager (Mall) Head Office

WORKING HOURS: 8.30am-5.30pm (Monday - Friday)

WORK BASED: Bandar Menjalara, Kepong

JOB DESCRIPTION:

1.Oversee day-to-day operations of the drink counter business, including sales, inventory management, customer service and any mall new business operations.

2.Ensure that all operations are carried out in compliance with relevant regulations and standards 

3.Develop and implement standard operating procedures (SOPs) to ensure smooth functioning of operations

4.Monitor inventory levels to ensure that adequate stock levels are maintained, and order supplies as needed 

5.Develop and maintain effective working relationships with stakeholders, including employees, customers, and vendors

6.Manage and motivate staff, including hiring, training, scheduling, and providing feedback on their performance 

7.Analyze data to identify trends and make informed decisions related to sales and inventory management 

8.Ensure product listing is updated

9.Support overall business operations and operations readiness

WORK QUALIFICATIONS:

•Bachelor's degree in Business Administration, Operations Management, or a related field

• Proven experience in operations management or a related field,

• Proficiency in Microsoft Office applications, database management, and other relevant software

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Position : Business Analyst – Online business

Work Base : Bandar Menjalara, Kepong (Kuala Lumpur) – Head Office

 Office Hours: 8.30am-5.30pm

Benefit:

- Free parking

- Career development

Job Description:

·     Work closely with online business operation team to help deliver cost lines

·     Provide insightful reporting

·     Ensure the production of key financial reporting and planning processes for the business partners

·     Recognize as the natural ‘go to’ person for Accounting/Financial processes that are related to online business operational activities.

·     Resolving queries and providing ad hoc information to the business

·     Carry the month end closing process

 

Job Requirement:-

·     Minimum Diploma/Degree in Accounting / Finance.

·     At least 2 years experience in Finance.

·     Possess strong planning, organizing, communication and influencing skills.

·     Serious commitment to responsibilities with the ability to work under pressure.

·     Good communication, report writing, mentoring skills and strong analytical skills.

·     Computer literate.

·     Self-motivated, good team leader and good team player.

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Open vacancy: Leasing Assistant

Salary: Open

Location: Lotus's Head Office, Kepong

Office Hours: 8.30am-5.30pm

Benefit:

- Free parking

- Career development

Job Description:

• To assist Leasing Manager in preparation of leasing documents.

• To prepare contract for new tenants and to renew contracts for existing tenants.

• To follow up with leasing manager and tenant about supplementary documents for TA’s such as layout, tenant’s ID Card and company registration documents, paid deposits, bank statements and company certificates.

• To arrange refund deposit to tenant when they move out: coordinate with Fit out, credit control and Finance to ensure timely refund.

• To prepare minutes of meeting during team meeting.

• To prepare and maintain trackers for vacant lots, façade signage, renewals, occupancy reports and any others as needed.

• To prepare documents for any approved rent reduction.

• To ensure MMS is updated with correct tenant data/information Job

Requirement:

• Possess at least Diploma in Business Administration or equivalent.

• Fresh graduates are encouraged to apply.

• Good communications and with excellent organisational skills.

• Experience of data management in either a commercial or Mall function.

• Proficient in Bahasa Malaysia and English

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Position : Space Planning & Stock Allocation Manager

Work Base : Bandar Menjalara, Kepong (Kuala Lumpur) – Head Office

Job Description:

• Responsible for right and timely allocation of space for respective sub-department in Clothing.

• Ensure store display flow and space is align with sales & profit generated by department level.

• Develop financial space planning and strategies to support commercial on space utilization.

• Work closely with commercial (Buying & Merchandiser) on clustering & range to space.

• Understand Apparel’s critical path for season launch and able to deliver within the timeline.

• Manage ordering volume to be in line with Distribution Center (DC)’s workload / capacity plan.

• Oversee total ordering and vendor performance as well as allocation / distro report weekly.

• Handle new stores and refit stores project, work closely with property team on layout and ensure the completion is within the given timeline & budget.

• Plan, review stores layout and sales / stock performance time to time.

• Communicate / arrangement with DC on import lines or any ad-hoc DC related matters such as delivery rejection, failure, RTV & etc Job

Requirement:

• Possess at least Diploma in Business Administration or equivalent.

• Fresh graduates are encouraged to apply.

• A team player who has possess good interpersonal skills; able to work independently.

• Good in Microsoft Excel.

• Knowledge / experience in space planning will be advantage.

• Have a great attitude towards jobs and people around.

• Fast learner and willing to learn new things.

• Proficient in Bahasa Malaysia and English

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Vacancy: Content Person

Job Description:

+ Handle Content management

+ Category management

+ Upload Image content

+ Tagging for catalogues search

+ Standardize banner/key visual concept

+ Work together with campaign and corporate

+ Improve Customer journey at front end 

+ Ensure visitor route to buyers is smooth

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Buying Executive-Lotuss Brand [Contract; September - January 2024]

Lotuss Stores (Malaysia) Sdn Bhd

Kuala Lumpur

Job Highlights

Positive working environment

Flexible working hours

Career Growth

Job Description

Support buying team in buying activities and non-system entry admin work, e.g. report, sales recap, price check, deal with queries from suppliers, co-ordinate with suppliers on new item listing, promotion pricing etc., to help the buying team deliver ‘I can get what I want’.

Support Buying team by ensuring accurate data entry / maintenance and integrity of item, cost, price, promotion price change, etc in system.

Coordinate with buyers and suppliers to ensure accurate barcode information is correctly maintained in system.

Attend to all queries promptly, accurately and deliver a great service

Provide other administrative support as needed

Job Requirement:

Possess at least Diploma in Business Administration or equivalent

Fresh graduates are encouraged to apply

Experience of using MS Office to produce reports/presentations

Experience of balancing priorities in a fast paced, constantly changing environment to meet tight deadlines.

A team player who has possess good interpersonal skills; able to work independently

Proficient in Bahasa Malaysia and English

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Data Entry (6 months contract)

Location: Bandar Menjalara, Kepong.

Office hours: 8.30am-5.30pm (Mon-Friday)

Qualification: Diploma,Bachelor Degree (Fresh graduates)

Job Requirements:

- To arrange and reconcile all the data given in the system.

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BUYING EXECUTIVE - FRESH

Location in Kuala Lumpur

Job Highlights

Positive Working Environment

Career Growth

Flexible Working Hours

Job Description

Retrieve sales/stock data to help Buying Manager analyzing KPIs

Documentation

Responsible for end to end documentation process

CN ,price change, set up new vendor, set up new item, build up stock (direct sales)

Prepare Financial Forecast via Trade Plan (Promotion Planning)

Build and update the Promotion Selection Form, Minor Range change

Support in preparing other documents e.g. build up document, vendor’s letter, Daily News / Weekly News.

Provide admin support

Assist and records, placing and maintaining appointment calendars

Assist Supplier Service Level Performance and suggest the action plan with Buying Manager

Assist in compare pricing with competitor price and suggest price to buying manager

Conduct Price check and product quality at competitor bi-weekly

Coordinate with cross functional e.g. Finance, SC, SRD, Support Office, etc and external parties such as vendors in related tasks

KPI: data accuracy, deliver task based on agreed timeline

Job Requirement:

Excellent skill in Excel and Word

Ability to understand internal system and able to use in the job

Data Management and basic analytical skill

Good interpersonal skill

Possess planning, organizing and coordinating skills

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IT System Support Analyst

Lotuss Stores (Malaysia) Sdn Bhd

Location: Kuala Lumpur

JOB DESCRIPTION & RESPONSIBILITY :

Participate in projects to implement new programs required by the company

Participate in system testing

Work with business stake holders, external consultants & vendors to meet business objectives on time and within budget.

Documenting IT system project and process related, and also User Manual if required

Support production system to ensure system availability conforming to the SLA after the system project is completed

Diagnose, troubleshoot, take corrective actions and timely escalation of problems and issues to the IT manager

Supporting processes for incidents, service requests, change requests and access requests

Supporting IT Manager to develop solutions in a timely manner

Supporting IT Manager to ensure application is compliance with IT Security Policy, Procedure and Audit Requirement.

Perform other duties as assigned by IT manager, including hands-on in system related work or support if needed        

REQUIREMENT :

At least 3 years of experience in IT related position supporting Financial Systems & Functions

Possess Diploma/Degree in computer science or a related field

Good verbal & written communication skills in English and Bahasa Malaysia.  

High level of interpersonal skills to work effectively with others

Good analytical skills, able to troubleshoot or carry out system error investigation independently.

Proficient in Microsoft Office and have knowledge in writing SQL

Experience in retail industry is preferred.

Should have concept in system programming, system interface/integration, databases and data mapping. Knowing one or more programming language is added advantage

Able to stand-by for major IT incident or activities during non-business hour

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Open vacancy;

IT Security Manager (Governance, Risk and Compliance)

Lotuss Stores (Malaysia) Sdn Bhd

Location: Kuala Lumpur

JOB DESCRIPTION:

1. Understand and interpret requirements across relevant IT Risk frameworks, map overlapping Technology policies and standards.

Conduct Technology Risk Management, Help secure workflows, products, and operations across the company (Thailand & Malaysia) by identifying risk areas, providing recommendations on security compliance and IT governance best practices and authoring respective policies and procedures around security, data governance, and risk.

2. Create and execute on IT Security remediation roadmaps and monitor the continuous maintenance and evidence collection of effective controls.

3. Build strong and contextual IT governance procedures (such as charters, steering committees, and approval flows) that are commensurate to our maturity level.

4. Build & coordinate security awareness & training program for Thailand & Malaysia.

5. Coordinate with internal audit, external audit and IT team to provide the information as audit request and update the current status of audit next step to IT management.

6. Coordinate with Risk management in performing activities related to IT security, IT risk and compliance.

7. Drive continuous process/services improvement to all security functions utilizing KPIs, KRIs and metrics.

8. Be the point of contact (for Malaysia) to ensure that Security requirements and control are met with Policies & Standards as well as Security Operation & Monitoring.

9. Coordinate with Vulnerability and Penetration management program, reporting with risk prioritize, remediation and recommending appropriate solutions.

10. Other related duties as assigned.

SKILL & EXPERIENCE REQUIRED:

1. 5+ years working in IT filed with a focus on information security or IT audit.

2. Knowledge of ISO27001, PCIDSS and IT security control

Exceptional communication, problem solving and cross-group collaboration skills.

3. Good command of written and spoken English.

4. Ability to present ideas in business-friendly and user-friendly language.

5. Ability to prioritize, track and manage a large number of divergent tasks and action items.

6. Ability to influence in a team-oriented, collaborative environment.

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Account Assistant-AR 

Lotuss Stores (Malaysia) Sdn Bhd

Location: Kuala Lumpur

Job Description:

Handling scope of accounts under AR function and daily reconciliation

Verifies and work closely with stakeholders on account discrepancies by obtaining and investigating information from sales and collection

Ensure proper documentation, SOP and SOD are in place for audit purposes

To assist in month end closing, monthly submission of analytical reports, audits and related documentations

Other ad-hoc duties as assigned2

Job Requirements:

Career Level: Junior Executive

Years of Experience: 1 year

Qualification: Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree

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Account Executive-AR

Lotuss Stores (Malaysia) Sdn Bhd

Location: Kuala Lumpur

Job Description

·      Handling scope of accounts under AR function and daily reconciliation

·        Verifies and work closely with stakeholders on account discrepancies by obtaining and investigating information from sales and collection

·        Ensure proper documentation, SOP and SOD are in place for audit purposes

·        Continual assessment and make recommendations to improve financial processes and controls as we expand

·        Financial reporting and analysis of figures to recommend areas of improvement

·        To assist in month end closing, monthly submission of analytical reports, audits and related documentations

·        Other ad-hoc duties as assigned

Requirements:

Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree

Career Level: Senior Executive

Years of Experience: 2 years